Dear Fellow Rotarians,
With great pleasure we bring to you the curtain raiser to the GML 2011-2012 under the leadership of the DG 2011-2012, Rtn. Ratnesh Kashyap.
Heralding a new era in District management, while paying rich gratitude to the leadership and guidance paved by the PDGs, the GML also hopes to reflect vision of the DG as was experienced in the PETS held at Kota, the Dist. Assembly held at Silvassa, and AGTS held at Goa, by way of several additional features to be added in the new GML.
Through this endeavour it is hoped that we shall be able to ensure greater participation of all the Rotary members, their spouses and children, through the involvement and efforts of the Club Presidents and Secretaries.
These features are listed out as under-
1) Spouse Corner
Encouraged with the tremendous response generated at the District Assembly, AGTS, and PETS training program- in the spouse session conducted by first lady Mrs. Rashi Kashyap, GML team has decided to incorporate a ‘spouse corner’. Solicited items for this will be Articles, perception of spouses on Rotary world, recommendations on the type of projects that can be done, suggestions for any changes deemed as worthwhile, sharing of anecdotes etc.
2) Open Forum
This column is being created to give a platform for Rotarians all over the district to have a direct interaction with the DG, any of the office bearers of Rotary, fellow Rotarians or the GML team. A complete transparency regarding district operations will be aimed at. Feedback to each query / comment shall be given at this forum itself.
As an added feature, in this column, two questions will be asked to the Presidents of each club. It shall be their responsibility to circulate these questions amongst the club members and spouses, and not only that to also motivate them to send their answers to these questions along with the photographs by email or post to GML. For each set of answers received, three best answers will be published with the photographs of the winners, in the consecutive GML, and they will be suitably rewarded. For the first issue, we will send the set of questions by email within 15-20 days of dispatch of this letter. The President must encourage the members and spouses locally.
3) New Generation column
Presidents and secretaries are requested to encourage the Rotaract and Interact club office bearers to report their club activities along with the relevant photographs for timely publication in the GML.
4) Reporting of monthly average attendance of each club
Monthly average attendance is to be sent to Rtn. G.K. Agarwal (District secretary- Attendance and Fellowship) by the second of each month, on the email id- email@example.com
This is to be considered as MANDATORY. DGE Ratneshji has linked it with the DG citation. The reporting format is given on the next page as annexure
5) Events Reporting Format
- To highlight activities of your club, kindly send a photograph with a one line description regarding the event. Preferably, this shall be sent by the next day of the event by email / post.
- If your club is organizing a mega event, kindly send prior information. Please send detailed report after the event, so that due coverage can be given.
- Kindly ensure that the pictures sent are clicked from a good camera, not from mobile phone etc., for quality printing in the GML.
- The last date of receipt of printable matter will be the second of the next month, for example activities from July 1 to 30th may be sent by August 2nd.
- The basic information needed for reporting would be-
1- Name of the club
2- Date of the project
5- Chief Guest\Guests
6- Guest speaker
7- Program chairperson
8- Also addressed
9- PDG\AG\District Officer present
10- People present
11- Money involved
14- Photo enclosed Y\N
15- Coverage in Media
16- Pre.\Sec signature\E-mails do not need signature
As before, the magazine will be published bilingually, ie both in English and Hindi.If you prefer,you are welcome to send your submissions in Hindi. A file with the appropriate fonts is being sent as an attachment with this email. Please download it for future reference. The email address to be used for all correspondence except for monthly attendance correspondence, will be- firstname.lastname@example.org
If submissions are sent by post, please write ‘GML’ clearly on the top of the envelope and post it to ‘GML’, c/o DG Rtn. Ratnesh Kashyap, SRSL, A-4 ,First Floor, Yudhisthir Marg, C-Scheme, Jaipur.
We look forward to a fruitful year ahead. Please acknowledge receiving this email, so that we are assured that relevant information has been received by you.
With warm regards,
Team GML (2011-12)
Email Id: email@example.com
Monthly Report Annexure 2011-12
MONTHLY ATTENDANCE REPORT (JULY 2011 SAMPLE)
Rtn. G.K. Agrawal___________ Date_______________
District Secretary Attendance___
Enclosed herewith are attendance statistics for every month .
|Meeting Date||No. of members||Present / Makeup||%|
No. of meetings ________________
No. of members (except Hon) ________________
No. of members used for calculation ________________
Average Attendance ________________
Yours in Rotary,
Secretary RC _______________